Tuesday, September 25, 2018

Another Shoe Drops for Magic

I hope you like links, because it seems like the events of the past few days in the business of Magic: the Gathering draw upon a cavalcade of concepts I've already addressed here on The Backstage Pass.

Friday, Wizards of the Coast announced that they would be selling Magic: the Gathering factory direct on Amazon and in other channels.  The result was predictable:

This is an upheaval for sure.  It's substantial enough that I'm still assessing it, now, days later.  There is much to unpack.

First things first.  The second listing in that screenshot is Amazon's direct-from-publisher inventory, for $94.85 per unit, shipped free with Prime.  In other words, Wizards is undercutting their own MSRP, which I've mentioned before in this space is a serious problem.

When you parse that image please understand that at $3.99 per pack and 36 packs to the display box, the MSRP of a box of Magic is $143.64.  Boxes haven't sold for that much in the general market for some time now, but the MSRP is how wholesale pricing is determined.  Wholesale, which used to be right around $76 in most cases per box (or 52% cost-of-goods), increased to $79-$92 depending on distributor and account status when Wizards ceased selling directly to stores on August 31st.

Thus, Wizards themselves is selling the product at a price as low as $2.85 above wholesale.  That's not counting Amazon's cut, shipping, or any of that.  Amazon takes 15% off the top from marketplace sellers like us, more for Prime fulfillment; even if we assume Hasbro gets a better deal, I doubt it's zero percent.  And now that becomes the price to beat for online sales.  Effectively Magic: the Gathering now has the worst margin in the entire entertainment industry.  I get better cost-of-goods on brand-new video game consoles, the previous reigning champions of the short margin, where mass-market stores make up the difference with rebates and merchandising programs and small independents get the shaft.

I hope I don't have to explain that a publisher selling directly to end consumers is not necessarily a bad thing.  For example, Nintendo, Microsoft, Games Workshop, and Fantasy Flight all sell direct and do it brilliantly.  They hold to full MSRP, offer superb service that sets a sterling example for independent stores, and aggressively police the marketplace for bad actors.  Microsoft and Games Workshop even have physical retail stores that hold to the same policy and are excellent neighbors for independents, promoting the brand while not undercutting us.  In the end the result is that these companies do sell direct, and the consumer gets what they want in a no-compromises manner, while possibly not paying the absolute lowest price.  That's part of what makes the Wizards dumping price on Amazon so puzzling; we know they know better.  Hasbro themselves sells Magic booster boxes from their online store at the full $143.64 MSRP!  I doubt they move many of them at that price, but it reinforces the brand.

That last bit has me wondering.  There may be yet another shoe still to drop.  Fantasy Flight, Games Workshop, Nintendo, Microsoft... those examples I gave above, their product began selling even through Amazon and eBay and everywhere else at prices much closer to MSRP, or to an applicable MAP (Minimum Advertised Price), once the company began channel management and enforced vertical distribution agreements.  Retailers were already informed privately that at least two (and possibly more) of the national Magic distributors are being dropped after Guilds of Ravnica; I won't post which just yet because I want to honor confidentiality commitments and wait for their official public announcements.  Amazon wants to make as much money as possible on every sale, but they won't be undersold, and their pricing bots always undercut the lowest congruent offer, often by as little as a penny.  Is Wizards or Hasbro about to impose channel management and pricing?  The idea of Magic behaving like Star Wars Destiny, where we get a little bit of room to discount but mostly we all make reasonable margins, is very appealing.

Or else it's not that at all, it's the simpler explanation that Hasbro knows now that it does not need independent game stores, and is shouldering us out of the action.  Or more to the point, they have recognized that any time an independent game store fails, two new ones replace it, so why should they disburse resources toward us at all?  I should caveat that I know people working at Wizards of the Coast, past and present, who care about independent game stores very much, and at the same time I know Hasbro's top executives are answerable to the shareholders and it is their fiduciary duty to care about independent game stores as little as possible.

Others are already weighing in on this.  I think the best take I've heard so far has been from The Mana Source, whose evaluation cuts right to the chase and asks what stores will do if there's no money to be made carrying Magic.  I like that question because it keeps the focus on the issue that game store owners should care about the most: What do we do from here?  What are the implications on us?  I've said before as recently as earlier this month that the positive outcomes we want will not fall out of the sky.  We have to work toward them deliberately and with our eyes open.

So what am I going to do about it?

In the immediate term, no changes.  Excitement is peaking for Guilds of Ravnica.  I am about to host hundreds of players this coming weekend at Arizona's largest game store, and they're going to have an absolute blast.  We have about 500 player packs, and based on our attendance forecast, we expect to be able to give everyone the guild of their choice whether they pre-register or simply walk in for the event.  Other area stores are promising this and that on such-and-such a condition, but we find that our everyday promise of the best experience is sufficient to fill the room.

How long will we be Arizona's, or even the Valley's, biggest game store, though?

Let me unpack that, because it's a question that you would not have heard me ask, even rhetorically, before last week's Wizards announcements.  And setting aside that someone else is bound to come along and open bigger eventually.  Capitalism, after all.

I am paying rent for thousands of square feet of play space, seating for well over a hundred players at the same time as miniatures and RPG tables host dozens more.  City code will let us host far more players still, a number beyond what we'd ever actually attempt to seat.  That enormous play space has to be monetized by a robust business in Magic card sales.  Singles are spectacular for us, but sealed product remains essential and our price is not ninety-five bucks a box all-in.  However, it seems likely that being competitive in the sealed product space will, before too much longer, require a store to price boxes in that range. (Unless yet another shoe drops, as I posit several paragraphs above this one.)

I should also state outright that I don't expect players to pay more for no reason.  I respect the appeal of a low price.  Typically what we've seen up until now has been that players like instant gratification, and are willing to pay slightly more on the spot for packs and boxes, but obviously not full MSRP, as that's just unrealistic.  DSG has focused on selling packs and using a 3-for-$10-tax-included-every-day model.  Players love it because they get a reasonable price even if they only have ten or twenty bucks to spend.  It's a question of degree.  If the box price gets too low straight from the source, it starts to crowd out other purchasing, including three-for-tens.  It could also crowd out purchasing of singles, which would be a serious problem.  Especially if we tried to "juice" singles sales by means of deeper pack and box discounting, as other stores in various markets (including ours) have done.  I'd hate to pay the incentive and then not recoup the benefit.

Crucially, it's a comparative thing.  Opportunity cost.  I can make most of the money I make now on things that aren't Magic without having a very large store, or paying the overhead for one.  Heck, I could do tremendous business in video games with nothing more than a 1000-square-foot shoebox.  That's all that's needed, and those cost next to nothing to occupy, even if I kept my current staff roster.  Most of tabletop is played at peoples' homes, not at an FLGS, so boxed games can serve the audience wonderfully from a cozy ultraboutique.  There are variables involved there of course.  Volume scales with size, and so do expenses.  Thus far we're still new enough to the Chandler location that it's earning more than the Gilbert store did, but not as much more proportionally as the size increase and the overhead increase.  There is a much higher ceiling for growth, and our clientele continues to grow... but now we've been told a primary growth factor has been Nerfed, if you'll allow me to disparage another Hasbro brand with the metaphor.

For that matter, the comparative math wasn't that great in the first place.  Being in the comic and hobby game trade was already less lucrative than many other businesses, from carpeting to mattresses to pool supplies to automotive to HVAC and so on and so forth.  So there wasn't a lot of slack in this line left to give.  The net earnings potential of the entire business threatens to drop below the range of durable financial instruments.  In other words, it becomes a better idea not to invest in a game store at all, and instead to just throw the money on an (interest-bearing) pile and go do something else to earn my daily bread.

It comes down to this.  If I had known about Wizards' policy change of September 2018 at the time when I signed the lease for DSG Chandler in early summer 2017, would I have signed it?  No, I don't think so.  I believe I would have explored other options.

A commercial lease is a gargantuan financial commitment, and it's secured by a personal guaranty, meaning my credit and savings are on the line, as are those of the other LLC partners.  Before signing a commercial lease, we engaged in extensive research and business planning to make sure we could keep up with that unceasing calendar ratchet.  Based on the best information we had at the time, an underlying assumption for leasing 3875 West Ray Road Suite 7 was that the Magic: the Gathering card market would continue to operate mostly the same as it has been.  I bought space specifically to dominate the local event scene, leveraging that into sustained growth in product turn.  And we do dominate the local event scene, and we have seen growth in sales.  As a secondary factor, extra space made it easier to scale up online operations, which has also occurred.

Had I not found this lease, I don't think I would have shut down as Gilbert's lease ended, just as I'm not considering shutting down now.  But running small(er) and focusing on other product lines?  Oh yeah.  I would have done that.  I will always love Magic, but I play board games as my primary tabletop outlet (when I play games at all, which is rare) and video games will always be my first and foremost, as they have been since I was a child, years before Magic was even a happy accident of Garfield's and Adkison's collaboration.

Singles are a huge question mark.  I have been pouring resources into singles, working to build them up to the competitive standard set by other major stores in the region.  By and large this effort has borne fruit.  Do I keep at it, not knowing what's ahead for Magic?  I think I do.  Even if Magic goes topsy-turvy for a while, any loss of value from singles holdings will be temporary.  Think of the early Modern years before the 2009 Zendikar boom.  Wouldn't you love to have laid hands on some of that cheddar at the prices of the time?  And this is why in the article I already linked once, and will link again before the end, I mention that I'm planning on hedging against uncertain box sales with a huge singles opening for Guilds.  I'm going to have a room full of people who want them, every day for the next several weeks.  I would kind of like to earn their money.

So.  Like I said, I'm not going to do anything immediately.  What about further ahead than that?  What about 2019 and beyond?

I always want to be crystallizing.  I act toward the positive outcome I want.  Most of what I am going to do at this point is behind the scenes.  I'll meet with the landlord, with whom we have a good relationship.  I need another store move like I need a hole in my head, but if a serious change is warranted, I will need to know what kind of options exist and how far in the future they would become available.  I'll be in regular touch with distribution.  I'll look for other merch that might fill my floor if Magic takes a sudden nosedive.  Our local Hobbytown USA just closed, maybe I can branch from wargame miniatures into models and hobbycrafts.  I'll watch the Guilds of Ravnica prerelease and release very closely and decide whether any pricing adjustments make sense, and then I'll test that against the Ravnica Allegiance release cycle this winter.  I already adjusted store hours based on analytics and that is shaping up to be a very correct decision; we're seeing virtually no lost sales at all.  And in the meantime I'll iterate in the store itself and seek to improve the customer experience every way I can devise.

Honestly, I would be delighted beyond measure to be completely wrong about all this and see Magic launch into an immediate and sustained boom cycle.  It's not impossible.  I have to give some benefit of the doubt that people whose job is literally to think this stuff through before moving ahead with it, have in fact thought this stuff through before moving ahead with it.  I just hope those thoughts weren't the likes of, "Let's see what we can do to remove independent game stores from the equation."  Provided they are interested in everybody making more money, and that's a dicier assumption today than it was years ago, we may hope that they are following a roadmap that takes us all a little closer to the promised land.

The ride is about to get quite a bit bumpier.  Hope everyone is buckled in.

Tuesday, September 11, 2018

Experience Slips Away

Every September 11th, because of the historic significance of the date, I try to withdraw from my work enough to take in a broader perspective.  Sometimes there's just nothing for it.  Last year we were fully immersed in a breakneck race against the calendar to get the store moved.  This year things have calmed down and I realized I had observed something interesting recently.

It's easy to forget when we're head-down in the finances and the product that running a small business can often reach deep into the community.  And it's easy to forget when you're used to serving the insular, niche market of tabletop gamers that there is a much bigger population out there pursuing mainstream interests.

I've noticed as my business bends further and further toward the mainstream that I capture an ever-broadening arrival population, and suddenly during these last few months, that population has started to include people I already knew, but lost track of long ago.

In some cases, it's old school friends.  And they run the gamut.  Guys and ladies alike, many are married and have families, while others are bachelors or spinsters, and not always the ones we might have guessed would be.  Some of those who have kids had them way before I did, proportionately speaking.  Others are just getting started, though that's the rarer outcome given that I am 44 years old and so are virtually all my old classmates, or near enough.

(By the way, I'm not too tough to spot in that photo.  See if you can do it without cheating.)

I didn't lose track of all of them, of course.

One of my friends in that photo has been hanging out with me on the regular after more than 30 years.  In fact, he's my secret weapon in business.  Anything he tells me I should be paying attention to, I treat as a top priority dispatch.

Another of them moved out of state but I've been in touch, and in fact his father does our taxes.  He and I ran years in scouting and enjoyed some of my best memories from high school, a time period I otherwise don't look back on all that fondly.

A third friend of mine from that photo, well, we were friends all through grade school and high school, but then I went to ASU and he went to UofA.  I lost touch with him, but years later reunited in an unexpected way.  My girlfriend, then fianceé, and now wife Stephanie... is his cousin.  His parents are great aunt and great uncle to my kids.  So we get to see each other at all the family events and once a year I get to remind him how much the Wildcats suck, or if my Sun Devils failed to get the job done, I get to take my lumps as he extols that fact.  It's all in fun though and he's a good sport about it.  His kids and my kids, second cousins all, are thick as thieves.

Those were three of the ones I never lost track of.  And some of my friends from the years just before or after that time are still in touch with me on the regular anyhow, and always have been.  Then there were those who I found again after all these years.

Not in that photo, but another friend from after this time period, from when I was just out of high school and working retail and scratching the surface of college.  He found my Gilbert location last year and we got to reminisce about all the good times.  He's still into the best video games and the best music, and he's still married to his sweetheart from way back then.  They have a couple of daughters.  Outstanding.

Another not from that photo because she went to one of the previous schools I attended, has been in touch on social media for a couple of years now and has a family.  I'm happy for her because I've gotten to see some of their milestones in my feed, photos of her and the kids enjoying some school or sports activity, smiling for the camera.  I love seeing people I care about enjoying their lives.

One of the girls in that photo popped up on one DSG social media link or another just last week, and I was like, oh wow.  She was one of those who was so quiet and withdrawn back in 1988 that introverts were like, "wow, her?  Yeah she keeps to herself."  I don't do the Facebook stalking thing, but just from her name and profile photo I could tell she got married and had a couple of kids.  I'm really happy for her.

There were a couple more across the gamut and I don't have a ton of detail to add; I limit how much I'll even look because like I said I don't want to be the creep, and it's already difficult for me to avoid seeming like that due to my autism.  When in doubt, I keep my distance.  But between hearing from them and sometimes having them walk right into the store, it has been a tremendous nostalgia trip.  I guess it's a neat thing that I've got video games and Magic cards on display that, in some cases, hearken back decades to the last time they and I had heard from one another.

I'm really glad for how many of them are doing well.  Generation X is outnumbered on both sides, by the boomers and the millennials, and combined they overwhelm us.  We have fewer opportunities to get ahead because our predecessors are so many and aren't leaving their posts, and when we finally do, there are a horde snapping at our heels who want to take their turns sooner.  We're a weary, cynical, disillusioned cohort, and yet we live freer than they do of the burdens of entitlement and social admonition.  I don't know what history will say about us, but I sleep happy knowing how many of my friends and classmates represented us well.

There are the sad stories of course.  A few of my old compadres are dead.  One due to suicide.  That was a sorrowful thing to learn.  My heart went out to his family.  Statistically speaking, every year more of my contemporaries will depart this mortal coil.  After all, in 2024 most of us will be turning fifty.  There are actuarial tables that deal with this.  I'm certainly not going to be the last one standing, my health is making sure of that, but I'm going to hold on as long as I may.

Rush said it beautifully thirty years ago, and it's a perfect fit for today's article looking at life in the business that renews connections from beyond the business, in happiness and sadness (but mostly happiness).  "Summer's going fast, nights growing colder.  Children growing up, old friends growing older.  Freeze this moment a little bit longer.  Make each sensation a little bit stronger.  Experience slips away.  The innocence slips away."

Tuesday, September 4, 2018

Always Be Crystallizing

During my week off from The Backstage Pass, I took my daughters, ages eight and ten, to their first rock concert at the pavilion west of town, to see their two favorite musical acts, Lindsey Stirling and Evanescence.  The girls enjoyed themselves mightily, and it was a peak dad experience.
During the show, Stirling had a video prologue to her 2012 hit, the gorgeous Dm-F-C-G anthem "Crystallize," in which a voiceover explains the concept behind the song:
"In the 1990s, Dr. Masaru Emoto undertook his classic study of water and its response to stimuli such as words, music, and expressed emotions.  Positive and negative words and expressions written on, or spoken to, individual water vials.  The droplets of water were then frozen, and the ice crystals were examined under a microscope.  The crystallized results were revealing and dramatic.  The water that had been exposed to positive statements made beautiful, symmetrical crystals, while those that were surrounded by negative expressions created meaningless jagged shapes.  If thoughts and words can have such an effect on crystallized water, imagine the influence they can have upon us!  Chemically, we are all made up of 70 to 90 percent water, so, by our own positive thoughts, and by our own kind words, we physically change our molecular structure to create symmetrical patterns of strength and power within ourselves and within those around us.  We each have the power to create literal inner beauty, and to become the change we want in ourselves."
Now, with all due respect, I find the scientific validity of Dr. Emoto's research... questionable.  There's just so much wrong with the conclusion that words and expressions can change a chemical reaction due to an interpretive context.  Does this only work in the King's English or perhaps Nihongō?  Are deaf people accommodated somehow or are they just out of luck?  What if someone is inebriated and their utterances aren't fully voluntary?  And how were the "positive thoughts" fixed in media... those new brain-based flash drives we've all been installing in our skulls?

I've never been a fan of the positive-thinking-will-shape-reality stuff like "The Secret" and so on.  It's just not rooted in sound science, and it's not even rooted in sound philosophy.  It's as compatible as it needs to be with religion, I suppose.  But seriously, "hope" is not a strategy.  I'm more a believer that you get results by doing, not by wishing for it.

Setting that aside, there is a lesson at the core of the Crystallize theme that does apply to business, and to the hobby game business in particular because of our various peculiarities: Third Place organized play space and the social equation it demands of us, small scale making publishers challenged to accommodate us, rampant unprofessionalism scaring away many who try, and the reality of secondhand dealing in which the roles reverse between buyer and seller at a moment's notice.

And that lesson is this:

We have interactions in a multitude of contexts every day in which we can get drawn into a spiral of frustration, negativity, and futility -- and with perfectly valid bases to do so -- or we can choose to act toward the positive outcome we want.  And though there are times when it's difficult beyond all reason to stifle a pithy response of one kind or another, in virtually all cases the net result in the long term is best under the acting-toward-the-positive-outcome plan.

It's not difficult to find a bunch of recent events to analyze, so let's apply this directly to three of them.

(1) Mythic Edition Guilds of Ravnica booster boxes

Magic: the Gathering retailers were given the bad news over the weekend from PAX 2018 that these special boxes with Masterpiece planeswalkers in them would be exclusive to the Hasbro online store.  As in, not available through hobby retail at all.  Now I've said before that not every promotion is targeted at our sector specifically, and we have to accept that.  We did get the store-exclusive buy-a-box promos, for which I am not ungrateful.  But Masterpieces are a particularly loaded item with massive customer attachment and Hasbro and Wizards surely know this.  I'm disappointed and I know we're going to have a lot of demand for this that we cannot fulfill, and that some amount of money that would have bought two or three booster boxes from me, will instead buy one $250 Mythic Edition box from Hasbro.

So, how do I crystallize a situation that's almost entirely negative for me?  I'm always at liberty to, you know, just not carry Magic.  I could deeply short Guilds of Ravnica and sit there with empty shelves and a spiteful story to share with whoever does show up wanting to buy cards.  While some of that would surely deprive Wizards and Hasbro of some passthrough revenue, none of it really accrues to my benefit.  It's like protesting Trump by committing suicide.  "Hey, Jerk!  I'm not gonna contribute to GDP anymore!"  Well, you sure showed him.

What I do know are a few things.  People will want to sell me the masterpieces for cash.  Players will still want singles for the newly rotated Standard.  Box purchases will likely be down.  Wizards will continue its emphasis on butts in seats, which is not necessarily the best thing for retailers to focus on.  My players do have an expectation of a positive, comfortable experience.  I have a lot of space to leverage, a component of my advantage over competitors.  And the Ravnica Guild Kits releasing shortly after the main set will have additional demanded material in them, for which I want to make sure I don't undershoot the mark.

Based on what I know, the approach I have in mind at this point is to buy the same few hundred booster boxes at release that I was already going to buy, but open roughly ten cases more for singles than I would have otherwise, keeping ten cases fewer in stock for box purchases.  My TCGPlayer business can hardly keep up with the demand for Standard key cards, despite a surcharge versus the lower price that local players pay in-store or on my website for the same stuff.  I will allocate what money might have been used to deepen my stock on the set toward ready cash instead for the likely influx of people who spun the wheel on a Hasbro Store purchase and want to cash out whichever planeswalker is going to be the top hit (probably Elspeth).  I will continue hosting the gamut of formats and let player demand dictate where we put our attention.  I will focus on maximizing my clientele's access to the merch I've got.  That ultimately serves the bottom line better.

(2) Upheaval at GAMA

The Game Manufacturer's Association, of which I am a retail member, recently declined to renew the contract of the association's Executive Director, John Ward.  Any time there is an effectively involuntary turnover of leadership for a large organization, there is going to be an outcry from members who oppose the move, joined by an entrenchment by those who support the move.

For those of you who are not part of the industry professionally, it's a reasonably big deal.  It's not quite up there with Apple firing Steve Jobs back in 1985, as the scale is quite a bit smaller, but John Ward took GAMA from the brink of insolvency to a much healthier position in the space of a decade. He got the organization out of an unfavorable convention contract with Bally's in Las Vegas and into a substantially better accommodation with the Peppermill in Reno.  There was more to his tenure than that and I don't want to overwhelm this article with it, so take my word for it that the importance of Ward's contributions cannot be overstated.  To learn that the current GAMA Board of Directors voted, narrowly no less, to bring Ward's tenure to an end means that they needed to have a pretty solid rationale and purpose for such a decision to be defensible on its merits.

So, here's a situation that affects my business tangentially but materially.  Where our industry sits in the grand scheme of things is important, because it affects in broad swaths the shape and form of our costs, our products, our reach, and ultimately our ability to operate the way we do.  And yet from a Friendly Local Game Store position, my ability to affect the GAMA Directorship situation is narrow. I am not on the Board.  I am not even on the GAMA Retail Division (GRD) Board, a sub-committee whose Chair, currently Dawn Studebaker of The Game Annex in Indiana, is a member of the greater Board.  I'm friends with all seven members of the GRD Board, while the greater Board of Directors includes both familiar faces and strangers to me.  Obviously I'm a voting member of the association, which will next matter in a chilly Nevada town sometime in March 2019.  But right now I've got only my proxies, who are meeting again late this month to further evaluate the Ward contract situation.

So, like I said, the entire GRD board has my confidence and I believe they will act prudently on my behalf in ongoing affairs, whether or not I agree with every specific decision they make.  I come from the Tom Clancy school of thought where the integrity of the person matters more than whether they believe the same thing I believe.  I can get along with someone who disagrees with me but is an honest and forthright human being.

That leaves the greater GAMA Board of Directors.  In addition to Dawn, the Board includes Andrew Chesney, Mike Webb (Alliance), Marie Poole (Fire Opal), Jeff Tidball (Atlas), Bob Maher (ACD), Aaron Witten, Brian Dalrymple, VP Anne-Marie De Witt (Fireside), and President Stephan Brissaud (IELLO).  I am well acquainted with Webb, Poole, Tidball, De Witt, and Brissaud from business, and I remember Maher well from the early 2000s on the MTG Pro Tour when I was a DCI Level 3 judge.  The others I don't know.

Crystallizing this situation means recognizing the outcome that I want (the continued health and growth of GAMA and its ability to advocate on behalf of stakeholders in my industry), and recognizing who I have acting on my behalf until such time as I can cast votes myself for that representation next March.  Jeff Tidball published his vote, but none of the rest have.  I have to ask myself, do the people I know on the greater Board have my confidence the way the GRD Board members do?  I'm not quite as close with them as they are not my direct peers; they are from the publishing and distribution sectors, so I either carry their goods or outright buy from them.  But I've gotten to know them well enough that they get the benefit of my doubt.  I don't have the full information they have, but based on what I do have, I know what my vote would be.  I hope that whichever way they go on this is based on even better information, regardless of whether that aligns with my hypothetical vote or not.

And then I turn around and try to run my business as professionally as I can, so that whatever advantage or benefit GAMA is able to wrangle next on my behalf, I am both in position to receive it and doing so in a manner that does the organization credit in its public-facing facets.  I've explained before in this space that the underbelly of my industry is an awful place right now.  If we ever expect to get to sit at the adult table, we need to do better, and doing better gives GAMA more leverage to employ.

(3) Warranty abuse for used video game sales

I recently shared an incident in which my return policy on used video games was abused by a customer who took home some Playstation 3 discs, played them, and changed his mind about keeping them.  Since you can't readily scratch blu-rays due to their excellent laminate coating, this customer took some kind of sharp implement and actually cut big divots in the disc surfaces.  He then returned claiming that the scratches had always been there and the discs wouldn't play.

So, obviously we knew from the first moment that it was a filthy lie.  We look at every disc when we get it and we reject anything with damage to the data substrate, and we accept at a lower rate anything that can be resurfaced to ~99% likely playability with our commercial-grade disc surfacing machine, an RTI Eco Auto Smart.  Before any scratched software is entered into inventory, we will have resurfaced it, cleaned it, and fully prepped it.  There was zero chance that the discs were scratched up when taken by the customer, especially in a haphazard way not suggestive of normal handling or mechanical device failure.  Moreover, due to the extensive error correction built into the blu-ray media format encoding, these discs did in fact still play just fine.  Even chopping them up for warranty fraud wasn't enough to prevent that.  Yeah.

It was all I could do not to call them on it.  They knew.  Their furtive manner said it all.  I kept it simple.  "Here's your refund.  We won't sell you any more games from now on."  The response was "OK" and one of the two guys actually went and bought some comics at that point.  There's some audacity.  I guess if he charges back the purchase I'll have to take further steps but other than that, it amounted to a finish of the situation.

The way I crystallize that encounter is by knowingly changing nothing at all in my return policy, and counting on most people to be decent folk and not lying dirtbags, and allowing the instances of fraudulent returns to wash out in the law of large numbers of overall sales.  Indeed, virtually every day we have new customers buying video game gear and asking what the return policy is.  It's a question that sets my teeth on edge for various reasons, but with a clear warranty offered (30 days against defect, three Rs process, and a one-time satisfaction swap within 3 days on software) they end up sufficiently confident to buy.  And if there were a lot of abuse happening, more stuff would come back to us.  In practice, almost nothing comes back.  This also encourages us to be on our game when it comes to testing and prepping the goods.

Doing the right thing by thinking the best of our clients and playing it straight up has significant positive side-effects as well.  Recently we had a genuine situation where a console had a defect we missed in our prep.  I apologized and offered the customer a full refund, but he wanted to keep the item and asked only for us to cover the difference between that and a cheaper system that would have been comparably functional to the one he has after accounting for the defect.  More than reasonable.  He was well within his rights to bring back and expect full compensation.  I was more than happy to provide an outcome that didn't cost as much, and resulted in a satisfied keep.

The positive outcome I want is for people to buy lots of video games and gear from me and be happy doing it.  Acting toward that positive outcome, I crafted a warranty structure that should safety-net the buyer from authentic problems pretty well.  It errs on the side of safety-netting some inauthentic problems, and in the end that's OK.  I'd rather be wrong in that direction than wrong where a buyer is stuck with something that doesn't work because of our negligence.  And even when a corner case arises out of real abuse, I know in the long run the system is producing the right results in the overwhelming majority of cases.

Thus and so

If you are an industry peer reading this article, your homework assignment from now until forever is to think of this when you have an incident or event at your business that created some difficulty.  Think about how you responded to it.  Think about what outcome you most wanted, that was realistic in terms of how this industry is known to work.  (To borrow a phrase from Gary Ray, don't want it one way, when it's the other.)  Then determine what range of responses to that problem or issue or crisis might have given you the best likelihood of an outcome in line with what you wanted.

Drill yourself on this.  Figure out positive things to say that move the interaction toward your preferred resolution.  Invent and practice your lines for the next such situation.  I work from a (mental) script very often, virtually every day.  Not out of any desire to interact in a non-genuine way, but because as an autistic person I am a social disaster and I believe my customer clients deserve a more polished interaction than I would provide if I were just doing it off the cuff all the time.  So once I develop a good script component, I use it over and over.  My staff hears me use the same turns of phrase regularly.  Some of them adopt those same lines.  Others, the more socially adept extroverts, prefer to work on the fly, but they're riffing on my melodies and the practice and repetition helps them as well.

Go and do likewise.  A, Always.  B, Be.  C, Crystallizing.  And while you're at it, listen to the song, because it's really, really good.